The Company’s is a courier transport and logistics servicer provider to the corporate market based in Germiston offering long-distance services from hub to hub (warehouse to warehouse). Principal activities include split loads, express, next day delivery, and planned routes (72 hours). It specializes in equipment and machines under 3-ton and provides warehousing facilities with new packaging materials and net and secure warehousing facilities. It provides turnkey logistic and transportation solutions for customers with fast and reliable transport options using innovative technology to offer service excellence in satisfying customers’ logistical and transportation needs. The Company was established in 1989 and is operational with a national footprint as well as with cross-border capabilities to neighboring countries. The operating model is based on exceptional understanding of customers’ operational and service requirements in order to provide value-add and efficient logistics solutions to its customers.
The Company’s fleet consist of a fleet of vehicles ranging from 12, 9, 8, 5, 4-ton trucks as well as vans, down to one tonners. Summary: Experienced Transport Logistics Manager to develop and manage transport logistics business plans. Location: Johannesburg, South Africa Salary Package: R600,000 – R750,000 plus 13th cheque (depending on experience) Experience: 10-years relevant experience in transportation and logistics environment.
o Relevant Bachelor’s degree (in logistics/transportation or equivalent);
o In current role for more than 3-years;
o Fluent in Afrikaans;
o Worked in a corporate-focused transport and logistics environment;
o Demonstrated leadership capabilities;
Experience and knowledge requirements:
Experienced in the following:
o Formulating strategic plans and policies with regards to product movement and driver and vehicle activities.
o Formulating strategic plans and policies with regards to vehicle lifecycle activities (specification, selection, procurement, replacement, disposal).
o Managing outsourced fleet support services (vehicle tracking, fleet cards, maintenance and related administrative services)
Using transport/ logistics routing software (PTV Route Optimiser / PLATO or similar) to execute route planning.
o Management of large vehicle fleet (>100 vehicles) with national footprint.
o Managing outsourced transport service providers/sub-contractors
o Costing and budgeting for transport and logistics services
Other knowledge and skills:
Knowledge and understanding of relevant legislation:
o National Road Traffic Act.
o Dangerous Goods Transportation Act.
o Knowledge of vehicle mechanics.
o Knowledge and skill of advanced driving techniques.
o Knowledge of Transport/Fleet Management Systems.
KPI 1: Transport logistics and fleet management planning and objective setting through establishing, developing and managing the business plan for the area being managed:
o Develop and align the Transport, Fleet and Logistics Business Plan and strategies with the Supply Chain Business Plan and strategies to achieve optimum asset utilisation and cost efficiency.
o Communicate the accepted plan to stakeholders and implement service level agreements with outsourced service providers (e.g. couriers) and in conjunction with the procurement function where required.
o Identify transport logistics risks and develop plans to mitigate and reduce the risks.
o Development of transport logistics initiatives and develop project plans for implementing agreed decisions.
o Develop own budget and consolidate, analyse and review all transport logistics of assigned budget accounts.
o Review and where necessary request changes to manpower plan/structure to ensure availability of staff to achieve operational requirements.
KPI 2: Accomplishes operational objectives and efficiencies for the accounts/sectors being managed
o Develop draft policies and procedures and standards for executive approval across the whole transport function; ensuring alignment of policies and procedures for product handling and movement with best operating practice as well as standards and statutory requirements.
o Implement policies, procedures and standards within the area being managed, conducts regular audits to ensure compliance, and take remedial action taken where required.
o Manage the transport of products nationally by:
o Assisting with the design the transport logistics network to connect the sourcing locations with customers at the lowest possible cost within the constraints of the Customer Service policy.
o Assisting with to establish and implement a vehicle lifecycle programme comprising a Technical Specifications File, Fleet Register, Vehicle Allocation Model, replacement and disposal plans.
Analysing the national transport logistics activity and compile an organised programme of activities, which ensures that performance measures are designed, formalized and implemented.
o Identifying an optimum fleet configuration that best suites the organisation’s needs and recommend updates to the Technical Specifications for vehicles
o Managing and optimizing transport and trip planning in order to ensure effective collection and delivery of shipments both nationally and at each zone.
o Monitoring and managing the utilization of the vehicle fleet.
o Ensuring that procedures are in place to maintain vehicles in good working order, and to present a positive image of the organization to the general public through proper scheduling of routine services and daily maintenance of vehicles.
o Ensuring adherence to the statutory requirements in respect of vehicles and loads at all times.
o Ensuring drivers comply with the Road Traffic Safety policy (drivers have valid licenses/permits, drivers are trained, and drivers undergo medical assessments as required)
o Manage operational activities of transport sub-contractors.
KPI 3: Accomplishes the financial objectives for the department and national transport logistics
o Implement cost control and budget procedures.
o Manage and monitor the overall transport cost budget and report and motivate variances.
o Develop draft fleet performance measures for approval by the executive and monitor, report and take corrective action where variances from agreed norms and standards are identified.
o Ensure that systems, procedures are implemented to monitor vehicle maintenance and costs against vehicle service and maintenance budgets and identify vehicles recommended for disposal.
o Review vehicle utilization and recommend swopping of vehicles to ensure mileage is evenly distributed over the fleet, or recommend vehicle for disposal in line with the vehicle replacement policy and procedures.
o Advise the procurement function timeously of vehicle replacement requirements, considering vehicle replacement cycles, and time required to procure and upfit accessories to vehicles.
KPI 4: Ensures that Quality Levels are maintained and monitored on an ongoing basis
o Maintain and monitor quality levels at all times
o Monitor trends, audits results and produces ongoing reports to ensure statutory compliance, and deviations are corrected e.g. National Road Traffic Act, environmental control, and road traffic safety.
o Ensuring compliance with the Road Traffic Safety policy and procedures for vehicles and drivers under their control.
o Investigating vehicle accidents, taking corrective action and reporting to the Safety and Environment Department
KPI 5: Ensures that Service Providers are managed to support day to day operational activities
o Manage the relationship with fleet/fuel card providers and ensure adherence to SLA.
o Manage relationships with maintenance management providers, ensure adherence to SLA and identify and rectify vehicle maintenance related issues.
Audit providers of routine service maintenance and spares regularly, to ensure amounts invoiced equal work done/ spares supplied and quality of work performed is on the standard.
o Manage relationships with fleet vehicle tracking service providers and ensure adherence to SLA.
o Manage relationship with fleet support services providers and ensure adherence to SLA (e.g. vehicle breakdown, accident management, licence and fines management).
KPI 6: People managed to achieve operational objectives
o Manage direct reports by implementing and monitoring the Performance Management system.
o Identify and track training needs and ensure completion of required technical training.
o Ensure regular two-way communication with employees on organisational matters e.g. values, policy, and strategy, etc.
o Monitor and control staff time-keeping records, general and specific absenteeism trends and overtime worked to ensure adherence to HR policy and relevant National Legislation and take appropriate corrective action where necessary.
o Monitor the coordination and control of shift exchanges and employee leave and sick leave to ensure the provision of adequate personnel for the cost-effective running of the department and submit required documentation to HR by the agreed day of the month.
o Deal with grievances, conflict and disciplinary issues and take appropriate corrective actions in accordance with Policy on matters related to misconduct & incapacity and submit required documentation to HR by the agreed day of the month.
o Recruitment and the selection of suitable candidates according to manpower plan Recruitment & Selection procedures and EE targets.
o Attend information meetings and appropriate training sessions as required, to remain informed of current field-related developments, to promote knowledge sharing where relevant.
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